{"id":2284,"date":"2017-05-15T07:00:16","date_gmt":"2017-05-14T21:00:16","guid":{"rendered":"http:\/\/www.driverknowledgetests.com\/resources\/?p=2284"},"modified":"2020-09-20T14:49:52","modified_gmt":"2020-09-20T04:49:52","slug":"grey-fleet","status":"publish","type":"post","link":"https:\/\/www.driverknowledgetests.com\/resources\/grey-fleet\/","title":{"rendered":"The grey fleet: driving your own car for work"},"content":{"rendered":"<p>If you drive your own car for work (not just to and from work), then it&#8217;s part of the grey fleet. The grey fleet includes<\/p>\n<ul>\n<li>vehicles that are privately owned by employees<\/li>\n<li>vehicles that are privately rented or borrowed by employees (this includes courtesy cars)<\/li>\n<li>vehicles on novated leases (where the company leases on your behalf and deducts the cost from your pre-tax salary)<\/li>\n<li>vehicles where the company reimburses the employee<\/li>\n<\/ul>\n<p>when they are driven for the purposes for work when it&#8217;s not simply driving from your home to your normal place of work (i.e. a depot or office).<\/p>\n<p>For example, if you usually work at an office but then one morning have to drive to the airport, that&#8217;s not normal commuting and you are now part of the grey fleet, whether you are reimbursed or not for your travel. The same applies if you drive to a work-related conference or seminar for the day rather than your office.<\/p>\n<p>In any city or large town you&#8217;ll see many vehicles with no company signwriting driving around being used for work &#8211; it&#8217;s very common. Some of these will be company vehicles (not all vehicles are signwritten), but some will be the grey fleet.<\/p>\n<p>This is made more complex by companies giving an allowance for a car rather than owning the car and giving it as part of an employment package.<\/p>\n<p>There is no difference in the eyes of the law whether you are driving a company-owned vehicle or a privately owned vehicle when it comes to the Work Health and Safety Act 2011. It&#8217;s very clear: the company has a duty of care to ensure that vehicles used for work are safe.<\/p>\n<h2>The risks of the grey fleet<\/h2>\n<p>Let&#8217;s say that Gary is an employee with a battered old ute and you own a building company. Normally, Gary comes to the depot to pick up gear and then leaves in one of your company utes with his workmate, Bill. One day, Bill doesn&#8217;t turn up because he&#8217;s sick, and Bill has the ute. You tell Gary to meet you at the building site. On the way, Gary knocks a child off a bike, causing the child serious head injuries. He could have stopped easily if he had maintained his brakes and his tyres weren&#8217;t worn below the legal limit. Because Gary is working for you and you have a duty of care to ensure vehicles that are used for work purposes are safe, you are potentially liable for the injuries suffered by the child.<\/p>\n<h3>Reimbursing for use<\/h3>\n<p>It doesn&#8217;t matter whether you are reimbursing the driver for using their own vehicle or not: if they work for you, that vehicle becomes their place of work.<\/p>\n<h2>How do you mitigate the risk of the grey fleet?<\/h2>\n<p>If you are a driver driving for your boss, you need to make them aware of the legislation so that they can address their own risk.<\/p>\n<p>If you are a boss, then you need to ensure that all your employees that drive have a current driver&#8217;s licence (i.e. it&#8217;s not expired or been suspended) and that the vehicle they use is safe, legal and have any appropriate insurances. You&#8217;ll need to keep a register of approved vehicles and ensure that they are serviced regularly. You can use a fleet management software package for this.<\/p>\n<p>Bosses can place limitations on who drives company vehicles and these should be included in a safe driving policy. Companies can provide pool vehicles for staff when their own vehicle doesn&#8217;t meet the standard.<\/p>\n<p><em>Note: this article is not intended to constitute legal advice. You should consult with a lawyer to assess your risk.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you drive your own car for work (not just to and from work), then it&#8217;s part of the grey fleet. The grey fleet includes vehicles that are privately owned by employees vehicles that are privately rented or borrowed by<span class=\"ellipsis\">&hellip;<\/span><\/p>\n<div class=\"read-more\"><a href=\"https:\/\/www.driverknowledgetests.com\/resources\/grey-fleet\/\">Read more &#8250;<\/a><\/div>\n<p><!-- end of .read-more --><\/p>\n","protected":false},"author":1,"featured_media":2128,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"footnotes":""},"categories":[3],"tags":[],"class_list":["post-2284","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-advice"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The grey fleet: driving your own car for work - Driver Knowledge Test (DKT) Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.driverknowledgetests.com\/resources\/grey-fleet\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The grey fleet: driving your own car for work - Driver Knowledge Test (DKT) Resources\" \/>\n<meta property=\"og:description\" content=\"If you drive your own car for work (not just to and from work), then it&#8217;s part of the grey fleet. The grey fleet includes vehicles that are privately owned by employees vehicles that are privately rented or borrowed by&hellip;Read more &#8250;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.driverknowledgetests.com\/resources\/grey-fleet\/\" \/>\n<meta property=\"og:site_name\" content=\"Driver Knowledge Test (DKT) Resources\" \/>\n<meta property=\"article:published_time\" content=\"2017-05-14T21:00:16+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-09-20T04:49:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.driverknowledgetests.com\/resources\/wp-content\/uploads\/2016\/09\/driving-for-work.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"733\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Darren Cottingham\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Darren Cottingham\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/grey-fleet\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/grey-fleet\\\/\"},\"author\":{\"name\":\"Darren Cottingham\",\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/#\\\/schema\\\/person\\\/9ef16d1448c325b8672efd954b0d10cd\"},\"headline\":\"The grey fleet: driving your own car for work\",\"datePublished\":\"2017-05-14T21:00:16+00:00\",\"dateModified\":\"2020-09-20T04:49:52+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/grey-fleet\\\/\"},\"wordCount\":637,\"publisher\":{\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/grey-fleet\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/wp-content\\\/uploads\\\/2016\\\/09\\\/driving-for-work.jpg\",\"articleSection\":[\"Advice\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/grey-fleet\\\/\",\"url\":\"https:\\\/\\\/www.driverknowledgetests.com\\\/resources\\\/grey-fleet\\\/\",\"name\":\"The grey fleet: driving your own car for work - 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